BOARD OF DIRECTORS

Current Board of Directors

Executive Duties Beaumont Amateur Soccer Association

Please note that access to a computer and email are a must for most of these positions, as communication is mainly done via email.

President

• chairs the soccer Executive meetings and the AGM
• prepares the agendas
• is the representative for the BRSA meetings
• facilitates retreats
• signs cheques
• monitors overall operation of Beaumont Minor Soccer Association
• sets deadlines and checks that they are being adhered to
• prepares report for AGM
• organizes bylaw changes for AGM

Vice President

• back up chairperson
• develops annual budget with Treasurer
• signs cheques
• coordinates public relations activities with Media Representative
• manages overall soccer calendar
• coordinates special committees
• prepares report for AGM
• organizes election of officers for AGM

Treasurer

• develops annual budget with vice president for the Executive
• records income and expenses
• maintains balanced account books and arranges a yearly audit
• provides a float and receipt book for registration night
• prepares cheques for payment as required
• ensures bank statement is accurate
• coordinates changes in signing authority
• makes deposits
• responsible to follow up on NSF cheques from registration
• prepares financial report for AGM

Secretary

• prepares minutes
• prepares agendas as directed by the President
• books meeting locations
• contact members of Executive as necessary
• places advertising
• picks up mail

Registrar

• develops and maintains procedures for registration
• schedules dates for registration
• gives necessary information to Secretary for booking location and advertising
• decides on methods of late registrations and coordinates with Directors
• responsible for ensuring forms and other items for registration are available
• manages registration database input, updating and reporting
• responsible for following up on incomplete registration information
• processes and balances money for registration and gives to the Treasurer for deposit
• institutes and coordinates necessary procedures for refunds
• gives completed registration forms to Directors
• prepares report for AGM

Past President

• gives assistance and resource to the new Executive as needed
• assure continuity in the running of the organization from year to year
• other duties as assigned by the Executive and agreed to by the Past President

Media Representative

• writes a weekly or biweekly article for local newspaper on soccer activities - indoor and outdoor, in order to do this the Media Representative must keep current on soccer issues
• prepares report for AGM

Outdoor Soccer

Outdoor Director

• coordinates field and game scheduling with Battle River Soccer Association
• gives assistance with team assignments, practices and game scheduling
• coordinates with mini Director regarding photographs
• ensures program runs within the allotted budget
• interfaces with Registrar on registration concerns and distributes completed registration forms to Directors
• gives necessary information to Ref Coordinator for scheduling referees
• recruits coaches and coordinates information from BRSA for rep teams
• prepares player evaluations pre and post season (if necessary) with Age Level Directors
• provides coaching clinic schedule for Age Level Directors and maintains records & provides to Registrar
• prepares and chairs coaches orientations sessions
• prepares report for AGM

Age Level Directors

• receives registrations forms from Youth Director and maintains files
• make team assignments
• recruit coaches, co-coaches and team managers
• organizes and distributes team lists and schedules
• coordinates distribution and return of equipment to equipment manager
• maintains records and information as required
• coordinates player evaluations, record results and provide information to Youth Director
• coordinates coaches lists for clinics and informs them of schedules

Directors for Mini and Micro

• make team assignments
• recruit coaches, co-coaches and team managers
• organizes and distributes team lists and schedules
• coordinates coaches lists for clinics and informs them of schedules
• coordinates distribution and return of equipment to equipment manager
• maintains records and information as required
• organizes game schedules and coordinates with youth Director for field use
• arranges and coordinates photographs with youth Director
• ensures program operates within allowed budget
• interfaces with Registrar on registration concerns
• gives necessary information to Ref Coordinator for scheduling of the referees
• prepares report for AGM

Equipment Manager

• prepares budget projection and gives to the Vice President by the end of January
• orders equipment and uniforms as required
• coordinate with Assistant Directors distribution and return of equipment and any necessary uniforms
• maintains and controls inventory of equipment and materials
• prepares report for AGM

Field Booking Coordinator

• schedules field marking and manages maintenance of field marking equipment
• coordinates with Directors and town field scheduling
• is liaison with town regarding field conditions
• monitor Towns maintenance on a regular basis through season and address any concerns with the Town
• prepares report for AGM

Technical Director

• organizes coaches clinics and soccer schools with ASA
• coordinates distribution of necessary information for above items with Assistant Directors at registration nights
• coordinates with Secretary all information to assist with advertising
• give projected budget based on schedules received by mid April
• updates coaches guide book as necessary
• prepares report for AGM

Tournament Coordinator

• recruit tournament committee
• oversee all aspects of tournament organization (game schedules, volunteer schedules, food preparation, set up and take down crew)
• order trophies or medals and book appropriate facilities
• inform teams of available tournaments if there is not enough teams to run a year end house tournament
• inform Ref Coordinator of game times so refs can be booked
• prepares report for AGM

Referee Coordinator

• organizes referee clinics with ASA
• coordinates with Secretary all information to assist with advertising
• recruits referees and does ongoing supervision of refs
• give projected budget based on schedules received by mid April
• coordinates payment of referees
• prepares report for AGM

Indoor Soccer

Indoor Director

• prepares budget with Vice President and Treasurer for Indoor Season by July
• coordinate with Registrar for fall registration
• attend meetings of district that we are playing indoor soccer in and report to the Executive
• distribute schedules
• prepares report for AGM

Indoor Assistant Directors

• make team assignments
• recruit coaches, Assistant coaches and team managers
• organizes and distributes team lists and schedules
• coordinate with equipment manager for necessary equipment and uniforms and for distribution and return of such items
• maintains records and information as required

Indoor Equipment Manager

• prepares budget projection and gives to the Vice President by the end of July
• orders equipment and uniforms as required
• coordinate with Assistant Director distribution and return of equipment and any necessary uniforms
• maintains and controls inventory of equipment and materials
• prepares report for AGM

Indoor Fund-raising Chair

• form a committee and coordinate any fund-raising for indoor soccer
• prepares report for AGM